POSITION TITLE: Administration Assistant
DIVISION: Health and Value
BUSINESS UNIT/LINE: Established Health
DEPARTMENT: Health and Value
LOCATION: Johannesburg, SA
REPORTS TO POSITION TITLE:
Health and Value Lead with a dotted line to Established health Commercial
POSITION SUMMARY
The successful candidate will be responsible for providing support services to the Established Health Business Unit, specifically the Health & Value Group and commercial business across South African and Sub Sahara Africa.
POSITION RESPONSIBILITIES
Pricing Administrative Support:
Assistance with Department of Health (DoH) pricing submissions (e.g. document collation and certification in compliance with DoH guidelines)
Management and tracking of pricing approval signoff process
Management of record keeping of all pricing documentation for audit purposes
Management of pricing communication to internal stakeholders, where required
Downloading all Database of Medicine Price Files as published
Price management at Logistic Services Provider (LSP) as well as tracking and record keeping
Administrative Support Services:
Management of correspondence
Management and co-ordination of meetings and training sessions
Placement of orders e.g. stationery, business cards, badges, etc.
Coordination of all courier requirements
Management, collation and distribution of meeting minutes
Distribution of promotional material to field force, as well as promotional material inventory tracking and communication to sales managers
Management and coordination of all travel requirements
Management of all record keeping and filing requirements
Financial Support Services:
Expense claim (GCE) management and expense tracking
Coordination with Finance on expense submission and payment tracking
Management and tracking of purchase orders and payments (Ariba)
Assistance with preparation for divisional auditing
HR Support Services:
Providing assistance to teams on operational HR needs (e.g. eTags, Amex requests, Petrol cards, emergencies, etc.)
Management and updating of organograms, colleague contact details, and relevant distribution lists
Corporate Policy Compliance Support:
Assistance with My Anti-Corruption Policy and Procedures (MAPP) processes, training, queries and submissions
Management of MAPP reconciliation for auditing processes
Assistance with the process of promotional material sign-off
ORGANIZATIONAL RELATIONSHIPS
Administrative Assistants
Finance
Procurement
Commercial
Regulatory
Medical
Corporate Affairs
Global Health and Value
Logistics Service Provider
EDUCATION AND EXPERIENCE
A matric with a secretarial diploma is required as minimum qualifications in this position.
A minimum of 3 years experience in a similar position is required. Experience in the pharmaceutical industry will be an advantage.
MS Word, Presentation and Excel skills.
TECHNICAL SKILLS REQUIREMENTS
Excellent organization and prioritization skills
Excellent computer skills
Excellent planning skills
Management of information resources
Performance driven
Quality orientation
Attention to detail
Communication skills
Teamwork and collaboration skills
Customer focus
Solution orientated
Ability to deal with ambiguity and shift gears comfortably
CORE COMPENTENCIES
Demonstrates Business Acumen
Has appreciation of external / internal environment and how this impacts the selling model and commercial strategy
Siezes Accountability
Sets high personal standards and can be relied upon to deliver projects on time; within budget and to quality
Acts Decisively
Can make decisions on limited information based on experience and judgement
Commits to “One Pfizer”
Has the ability to see the “ big picture” and can work across functions in the best interest of the business. Strategic and organizational agility
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